Vendor Fair
General Information & Pricing
Selection Criteria
Vendors are required to have a California Seller’s Permit and commercial liability insurance as detailed on the Required Permits & Insurance. In addition Workers Compensation, commercial auto insurance, and/or Health Permit(s) may be required if applicable. Participation of food/beverage/concession vendors is limited by University Policy and will be considered on a case-by-case basis. Vendors are invited to participate in the Vendor Fair at the sole discretion of ASUCI.
The criteria for selection of vendors include, but are not limited to:
- Desirability of the items or product
- Originality of the items or product
- Past performance during previous Vendor Fairs
- Price point of items
- Number of vendors selling similar items
- Student feedback
- Timeliness of application and required documents
Multiple UCI department approvals are required for vendors to be deemed eligible for participation in the ASUCI Vendor Fair. While final vendor selection will be made by ASUCI, all department regulations must be met and followed in order to participate as a vendor. For more information on selection criteria and prohibited products please review the Vendor Fair Policy.
Directions & Parking
PARKING MUST BE PURCHASED THROUGH UCI TDS AND IS THE RESPONSIBILITY OF THE VENDOR. Parking is not included in the price of the booth, and will be an additional fee. View the campus maps below for reference. General information regarding parking and location can be found by clicking below.
Once approved to participate, specific information will be emailed to vendors with details about load in/out, drop off, and day-of parking will be emailed directly to the vendor contact email associated with your application.
The Student Center Parking Structure (pictured on the right) is the closest area for vendor parking. Most vendors choose to park in this parking structure and cart their items onto the Ring Road, where the Vendor Fair takes place. However, should you wish to drive onto the Ring to load in/out, you will be required to submit a valid commercial auto policy for approval.
Click below on the provided maps to familiarize yourself with the campus.
General Boothing Map
Booth sizes larger than a 10’ x 20’ are limited and NOT guaranteed to be available. Max booth size is 10’ x 40’, and these are only available in select zones.
Spaces, Rates & Additional Pricing
Food/Beverage/Concession vendors spacing and cost may vary based on University-directed set-up.
Please note the following when reviewing the information below:
- No booth space requests are guaranteed.
- Location requests are welcome but are not guaranteed to be accommodated.
- Equipment and electrical requests are welcome but are not guaranteed due to limited availability.
- The University reserves the right to change booth spaces at their own discretion as well as place vendors in specified locations.
- Relocation requests will not be accommodated.
- We are a rain or shine event. No refunds will be given for cancellation or due to weather.
Equipment Pricing & Policies
Canopies in use on campus are required by campus fire and safety partners to be properly weighted. (See the graphic to the right or the Vendor Fair Policy for more details.) Canopies not properly weighted will be subject to removal. Vendor Fair does not have canopies for rent, so please plan on bringing your own, should you desire to use one. Other limited equipment rentals include tables, chair(s), and canopy weights. Equipment quantities are very limited and first come first serve upon request. If you need to rent canopy weights, please note this in your application.
**Prices subject to change**
Requests made the week of the Vendor Fair will be subjected to an additional $25.00 fee. All rates are weekly. Prices are subject to change as well as policies for equipment rental from the third-party vendor.
To receive discounted pricing, request equipment up to 2 weeks prior to the Vendor Fair. The request may also be made during the application process. All requests thereafter are not guaranteed to be fulfilled and a late registration pricing will apply.
10×10′ canopies must have a minimum 40 lbs of weight on each of the corners, totaling 160 lbs.
10×20′ and larger canopies must have a minimum of 50 lbs of weight on each of the corners, collective total weight minimum 200 lbs. You may add weight onto the middle posts of your canopies but there must be a minimum of 50 lbs on each outside corner.